Privacy Policy.

This Privacy Policy applies to personal data processed through QuickOne, including data relating to:

• Employees and workers;
• Job applicants or candidates, where applicable;
• Authorized company administrators and HR personnel;
• Managers and other authorized users;
• Users who access or interact with QuickOne Services.

QuickOne is primarily intended to support organizations in managing their workforce, including employee records, attendance, work-related activities, and location-based attendance or workforce functions.

In many cases, QuickOne is provided to you by or on behalf of your employer or organization (“Employer”). Your Employer may determine what information is collected, why it is required, and how it is used for employment and workforce-management purposes.

Depending on how your organization uses QuickOne, we may collect the following categories of personal data.

QuickOne may use device location information to provide location-based attendance and workforce-management functionality.

Depending on your Employer's configuration and the permissions granted on your device, QuickOne may collect:

• Latitude and longitude;
• Location accuracy;
• Date and time of a location event;
• Device identifier;
• Location-related status information;
• Location history associated with attendance or work activity.

When you use QuickOne, we may automatically collect certain technical information, including:

• Device type;
• Operating system and version;
• Application version;
• Device identifier or installation identifier;
• Network-related information;
• IP address;
• Application logs;
• Error and diagnostic information;
• Security-related events;
• Device permission status;
• Information required to maintain application functionality.

This information may be used to:

• Operate the Services;
• Maintain security;
• Diagnose technical problems;
• Prevent misuse;
• Improve reliability;
• Investigate errors and failures;
• Protect QuickOne and its users.

Where enabled by your Employer, QuickOne or related onboarding systems may allow employees or candidates to upload documents.

These may include, depending on the organization's requirements:

• Identity documents;
• Tax or government identification documents;
• Educational documents;
• Employment documents;
• Experience letters;
• Salary slips;
• Bank-related information;
• Profile photographs;
• Other documents required for employment or onboarding.

Such documents may contain sensitive or confidential information.

We process these documents only for authorized employment, onboarding, HR, compliance, payroll, administrative, or related organizational purposes.

Users should not upload documents that are not requested or required by their Employer or the relevant QuickOne workflow.

We may process personal data for the following purposes:

Where applicable law requires consent for processing personal data, QuickOne will seek consent in an appropriate manner.

Consent requests will be presented in clear and understandable language and will identify the relevant purposes and categories of personal data.

Where processing is based on consent, you may have the right to withdraw your consent, subject to applicable law and any lawful processing that may continue independently of consent.

Withdrawal of consent may affect our ability, or your Employer's ability, to provide certain QuickOne features.

For example, disabling location permission may prevent location-based attendance features from operating.

The Digital Personal Data Protection Act, 2023 provides for consent to be free, specific, informed, unconditional, and unambiguous, and provides for withdrawal of consent where consent is the basis for processing.

QuickOne is an organizational HR and workforce-management platform.

Depending on your Employer's configuration, authorized personnel may have access to information associated with your employment, including:

• Employee profile information;
• Attendance records;
• Check-in and check-out records;
• Working hours;
• Attendance history;
• Location information associated with work or attendance;
• Uploaded employment documents;
• Other HR information maintained through QuickOne.

Your Employer may act as the organization responsible for determining the purposes and means of processing certain employee information.

If you have questions about why your Employer collects particular information or how it uses employee information for employment purposes, you should also contact your Employer's HR or authorized administrator.

We do not sell personal data to third parties for advertising purposes.

We may share or provide access to personal data in the following circumstances.

We take reasonable technical and organizational measures designed to protect personal data against:

• Unauthorized access;
• Unauthorized disclosure;
• Loss;
• Destruction;
• Alteration;
• Misuse;
• Accidental or unlawful processing.

Security measures may include:

• Access controls;
• Authentication mechanisms;
• Password protection;
• Encryption or secure transmission where appropriate;
• Role-based access;
• Server and application security controls;
• Monitoring and logging;
• Backup and recovery mechanisms;
• Security testing and maintenance.

However, no electronic system or internet transmission can be guaranteed to be completely secure.

You are responsible for keeping your login credentials confidential and should notify your Employer or QuickOne support team if you believe your account has been compromised.

We retain personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

• Providing QuickOne Services;
• Maintaining employment and attendance records;
• Meeting contractual requirements;
• Complying with legal or regulatory requirements;
• Resolving disputes;
• Preventing fraud and misuse;
• Maintaining security and business records.

The exact retention period may vary depending on the type of information and the requirements of your Employer.

When personal data is no longer required for a lawful purpose, it may be deleted, anonymized, or otherwise disposed of in accordance with applicable law and our retention practices.

Where your Employer controls the relevant employee records, the Employer may determine the applicable retention period for those records.

We seek to maintain personal data that is reasonably accurate and appropriate for the purposes for which it is processed.

You should provide accurate information and promptly inform your Employer or authorized QuickOne administrator if information in your employee profile is incorrect or needs to be updated.

Subject to applicable law, you may have rights relating to your personal data, including rights to:

• Obtain information about processing;
• Request access to personal data;
• Request correction of inaccurate or incomplete personal data;
• Request deletion of personal data where legally applicable;
• Withdraw consent where processing is based on consent;
• Raise a grievance or complaint;
• Exercise other rights available under applicable data-protection laws.

The Digital Personal Data Protection framework in India provides rights to individuals in relation to their personal data and establishes obligations for organizations processing such data.

Some requests may be subject to legal, contractual, security, or employment-related limitations.

Where your Employer is responsible for determining the processing of your employee information, we may direct your request to your Employer or coordinate with your Employer to respond.

For privacy-related requests, complaints, or questions, you may contact us using the details below.

When making a request, we may need to verify your identity to protect your personal data and prevent unauthorized requests.

We aim to respond to valid requests within the period required by applicable law.

QuickOne is intended primarily for employees, workers, candidates, and authorized organizational users.

QuickOne is not intended to be used independently by children.

We do not knowingly collect personal data from children for purposes unrelated to the Services.

If you believe that a child has provided personal data to us without appropriate authorization, please contact us using the contact details provided in this Privacy Policy.

The QuickOne web application may use cookies, local storage, session storage, or similar technologies for purposes such as:

• Maintaining login sessions;
• Storing authentication information;
• Remembering application settings;
• Maintaining security;
• Improving application functionality.

For example, authentication tokens may be stored on the user's device to maintain an authenticated session.

You may be able to control certain browser storage or cookie functionality through your browser settings. However, disabling essential storage mechanisms may affect your ability to use QuickOne.

QuickOne may integrate with or use third-party services to provide certain functionality.

Third-party services may have their own privacy policies and terms.

This Privacy Policy does not govern the privacy practices of independent third parties.

Where QuickOne provides a link to an external website or service, you should review that third party's privacy policy before providing personal data.

If we become aware of a personal-data breach affecting QuickOne that requires notification under applicable law, we will take appropriate steps to investigate, contain, mitigate, and report the incident as required.

Where legally required, affected individuals, organizations, regulators, or other relevant parties may be notified in accordance with applicable requirements.

Where QuickOne is provided to an organization for employee management, the Employer is responsible for ensuring that its use of QuickOne is appropriate for its employment and business practices.

The Employer may determine:

• Which employees use QuickOne;
• Which information is collected;
• Which attendance features are enabled;
• Whether location tracking is required;
• Who within the organization may access employee information;
• How employee information is used for employment purposes;
• Applicable employment and retention requirements.

Quickened does not determine the employment relationship between an Employer and its employees.

We may update this Privacy Policy from time to time to reflect:

• Changes to QuickOne;
• Changes in technology;
• Changes in our data-processing practices;
• Changes in legal or regulatory requirements.

When we make material changes, we may provide notice through the QuickOne application, website, email, or another appropriate method.

The updated Privacy Policy will indicate the revised “Last Updated” date.

This Privacy Policy shall be governed by and interpreted in accordance with the laws applicable in India, subject to any mandatory rights or protections available to users under applicable law.

Nothing in this Privacy Policy is intended to limit any rights that cannot lawfully be excluded or restricted under applicable law.

If you have questions, concerns, complaints, or requests relating to this Privacy Policy or the processing of your personal data, please contact: